Vice-President Jim Pack called the meeting to order at 2:35 p.m.

Vice-President Jim Pack; Secretary Bud Springer; Directors Mike Doscher, Linda Pryor, Don Streseman, and Jack Valentine; Treasurer Pete Maffei; General Manager Bill Haushalter; Administrative Assistant Chris Olivas; and Recording Secretary Charlotte Orren.

ABSENT: President Marty Domagala

(The agenda for the Board’s Monthly Board Meeting on May 20, 2008 was distributed to the Members prior to the Board Meeting in accordance with the Davis-Stirling Act.)

Director Springer made the motion, with a second by Director Pryor.

MOTION: That the Board approves the agenda as presented.

The motion was unanimously carried.

Director Springer made the motion, with a second by Director Streseman.

MOTION: That the Board accept the minutes from the Board of Directors’ Monthly Board Meeting held on April 22, 2008; Special Board Meeting regarding landscaping at Hideaway Park on April 28, 2008; Special Board Meeting regarding replacement of the diving board and structure on May 6, 2008; and Board of Directors’ Executive Sessions on:

April 11, 2008 - Legal update on in process suits and internal personnel matter 

April 15, 2008 - Personnel, GM Candidate interview

April 16, 2008 - Personnel, GM Candidate interview and internal personnel matter

April 17, 2008 - Personnel, GM Candidate interview

April 23, 2008 - Personnel, GM Candidate interview

April 25, 2008 - Personnel, GM Candidate interview, internal personnel matter and

legal update on Wildwood Ridge

April 28, 2008 - Personnel and GM Candidate’s evaluation

May 6, 2008 - Personnel, GM Candidate’s update, and internal personnel matter 

Treasurer’s Report – Treasurer Maffei said that the write-offs for last month were $63,517and $142,502 for the fiscal year thus far. He then reviewed his report, Attachment A.

Secretary’s Report – Secretary Springer said that there are two openings for Board Members and two applications have been received. The deadline for applications submitted is Wednesday, May 21 at 5:00 p.m.

President’s Report – Secretary Springer reported for the President that the selection process for the General Manager is right on schedule. The first people to know about the selection will be the staff members and then Association Members.

Management Report – General Manager Haushalter said that several Members approached him asking whether the May 6 Board Meeting regarding the diving board was legal, as far as notice given. General Manager Haushalter replied that the meeting met all legal requirements because an announcement poster was placed at the gates on Friday, May 3.

General Manager Haushalter said that the pool water is cloudy and has been affected by the hot weather and by pollen, which has fallen into the water. Pool experts have recommended increased chlorination to resolve the cloudiness. Staff is doing everything they can to open the pool at the earliest opportunity, hopefully by Friday afternoon, May 23. He then proceeded with his report, Attachment B.

Committee Reports, Chairs – Attachment C

Ad Hoc Committee Reports, Attachment C

Board Liaison Reports - None

Director Streseman made the motion, with a second by Director Pryor.

MOTION: That the Board approves the Consent Calendar.

The motion was unanimously carried.

The Board will be asked to approve the selection of a contractor for the Community Center. Further, the Board will be asked to authorize the General Manager to let a contract for the construction to proceed. (0805-12, Pack/Streseman/Haushalter).

Director Streseman made the motion, with a second by Director Valentine.

MOTION: That the Board concurs with the Design Review Group’s recommendation and accepts the Gallup Construction bid of $1,354,000 for construction of the Community Center.

Director Pack said that Gallup’s bid was very complete. County permits will be granted soon.

The motion was unanimously carried.

The Planning Committee will brief the Board on the status of the Association’s Master Plan, projects that are presently included in this plan and the source of funds for these projects, the results of the Town Hall Meetings that were held on May 6^{th and May 14th, and changes to the existing Master Plan that the Board will be asked to approve during the Board’s June Meeting. (0804-10, Planning Committee)}

Chair Gary Eckhardt said that there were two Town Hall Meetings about the plan, and they were very well-received. Copies have been submitted to Board Members, requesting feedback to the Planning Committee.

1. The Board will be asked to approve FY 2008/09 Replacement Reserve Funds not to exceed $20,000 for installing 6’ chain link perimeter fence commencing at the North Gate and proceeding north for approximately 1,600 linear feet. (0805-07, Findley/Public Safety Committee/Arne/Haushalter).

Director Valentine made the motion, with a second by Director Springer.

MOTION: That the Board approves 2008/09 Replacement Reserve Funds not to exceed $20,000 for the perimeter fencing along Pleasant Valley Road beginning on the north side of the North Gate entrance and continuing approximately 1,600 feet. The Board also authorizes staff to use Empire Fence as the sole source contractor for this project since Empire Fence has been the Association’s fence contractor for many years, their prices are very competitive, and the quality of their work is outstanding. The project would not commence prior to June 1, 2008.

Don Hatten said possibly we can go out next year and get more bids. Director Pack questioned the “like for like” concept under Replacement Reserves. Other Members questioned the intent for all of this fencing.

The motion failed 5-1, with Directors Doscher, Pack, Pryor, Streseman,

and Valentine voting nay and Director Springer voting yes.

2. The Board will be asked to approve FY 2008/09 Replacement Reserve Funds not to exceed $225,000 for the Association’s Annual Pavement Rehabilitation Program. (0805-08, Watson/Haushalter).

Director Pryor made the motion, with a second by Director Streseman.

MOTION: That the Board authorizes staff to expend FY 2008/09 Replacement Reserve Funds not to exceed $225,000 for this year’s annual road program.

The motion was carried unanimously.

3. The Board will be asked to approve FY 2008/09 funds not to exceed $3,500 for a USGA assessment of each of the Association’s golf course greens. (0805-09, Streseman/Haushalter).

Director Streseman made the motion, with a second by Director Doscher.

MOTION: That the Board authorizes FY 2008/09 Golf Operational Funds not to exceed $3,500 for a USGA greens expert to provide a detailed written analysis of each of the Association’s greens as well as the life expectancy of each of these greens.

The motion was carried unanimously.

4. The Board will be asked to approve a Weed Abatement Contract with Western Land Renovators (WLR) to clear the Association’s greenbelts, road shoulders, and areas of the golf course of weeds and ladder fuels, as well as clear Members’ lots that are not in compliance with our Weed Abatement Program. (0805-10, Arne/Haushalter).

Director Springer made the motion, with a second by Director Streseman.

MOTION: That the Board authorizes staff to let a contract with Western Land Renovators for this year’s annual Weed Abatement Program. The exact amount of the contract will be determined by the number of Member lots that are cleared and the time required to clear Association lots. Whatever amount is charged, funds have been budgeted to cover the expenses that will not exceed $17,000.

Director Doscher asked whether foreclosed, empty lots are cleared, and General Manager Haushalter said that those lots are cleared.

The motion was carried unanimously.

5. The Board will be asked to approve the Association’s insurance providers, the amount of insurance, the type of coverage for fiscal year 2008/09, and the dollars to pay for these policies. Insurance policies include property, general liability,

automobile, crime, inland marine, umbrella, excess crime, and Directors & Officers. (0805-11, Haushalter/Olivas).

Director Pryor made the motion, with a second by Director Streseman.

MOTION: That the Board of Directors approves renewing the lowest priced comprehensive package policy with the same or better coverage through a carrier TBD once the bids are received, in an amount not to exceed $185,000. Should the final quote for the comprehensive package policy exceed $185,000, if time permits for the Board to meet and approve additional funds, such a meeting will be requested. However, if time does not permit a meeting, staff is authorized to select the lowest bidder and renew the policy so it does not expire.

The motion was carried unanimously.

Gary Eckhardt, Lot #1475, said that the pool problem does not have to do with pollen, but with faltering equipment. He said that the Recreation Committee approved funds to hire a pool expert and we need to go ahead with it.

Joe Teborek, Lot #3301, said that we need to test the water.

Director Streseman made the motion, with a second by Director Doscher.

MOTION: That the Board adjourns the meeting.

The motion was unanimously carried. The meeting was adjourned at 3:55 p.m.

Respectfully submitted,

Charlotte Orren, Recording Secretary