LAKE WILDWOOD ASSOCIATION
BOARD OF DIRECTORS' MEETING MINUTES
JANUARY 22, 2008
A. CALL TO ORDER
President Domagala called the meeting to order at 2:30 p.m.
B. ROLL CALL
President Marty Domagala; Vice-President Jim Pack; Secretary Bud Springer; Directors Mike Doscher, Linda Pryor, Don Streseman, and Jack Valentine; General Manager Bill Haushalter; Administrative Assistant Chris Olivas; and Recording Secretary Charlotte Orren.
ABSENT: Treasurer Pete Maffei
AGENDA APPROVAL
(The agenda for the Board’s Monthly Board Meeting on January 22, 2008 was distributed to the Members prior to the Board Meeting in accordance with the Davis-Stirling Act.)
President Domagala suggested that item G.8, changing the Survey Committee to an Ad Hoc Committee be moved to New Business, item J.1 and to accept the agenda as amended.
Director Pack made the motion, with a second by Director Pryor.
MOTION: That the Board move item G.8 to New Business, Item J.1 and accept the agenda as amended.
The motion was unanimously carried.
APPROVAL OF MINUTES
Director Springer made the motion, with a second by Director Pryor.
MOTION: That the Board approve the minutes from the Board of Directors’
Monthly Board Meeting held on December 11, 2007; Board of Directors’ Executive Sessions on December 11, 2007 to address personnel issues; on January 11, 2008 to address personnel issues, legal issues, and contracts; and on January 17, 2008 to address personnel issues, legal issues including the Husbands’ lawsuit, and to ratify the Internal Dispute Resolution (IDR) agreement between the Association and a Member of property APN #33-530-14.
The motion was unanimously carried.
CORRESPONDENCE
President Domagala received a letter from a resident group on Strawberry Circle who asked that the Administration clean up the debris that washes up from the lake. The group was asked to attend Budget Meetings to discuss this issue. Another writer was asking about the Husbands Lawsuit. A third letter was from a resident complaining about a Board Hearing
decision. General Manager Haushalter received a phone call asking whether Ferrellgas was still the best deal for propane gas. The answer was “Yes.”
REPORTS
Treasurer’s Report – None
Secretary’s Report – None
President’s Report – President Domagala said that the Board was working on the Shepherd lawsuit. He also said that the Association has filed suit against Wildwood Ridge I for non-payment of lake maintenance fees amounting to $23,000. In addition, they have not maintained their drainage system. A three page letter has been sent to Nevada County addressing the Association’s concerns about drainage and other issues.
A job announcement has been issued for the General Manager position and there will be an item in the Bits and Pieces and The Wildwood Independent.
President Domagala thanked Carol Hamilton and Pete Maffei for their efforts on the Employee Holiday Fund. He mentioned the Town Hall Meeting about the Clubhouse operations and thanked Bob Riopel for his research. He said that 90% of the docks at the Marina have been removed, and we are awaiting the new replacement docks. An explanation of moving violations will soon be distributed whenever individuals are stopped by our patrol officers.
Management Report – Attachment A.
Committee Reports – Chairs – Attachment B
Ad Hoc Committee Reports – None
Board Liaison Reports - None
CONSENT CALENDAR
1. The Board will be asked to approve unbudgeted FY 2007/08 Replacement Reserve Funds not to exceed $2,500 for a Reach-in Refrigerator and unbudgeted FY 2007/08 Replacement Reserve Funds not to exceed $4,000 for a Refrigerator Griddle Stand. (0801-01, Chatelain/Haushalter)
2. The Board will be asked to approve appointments to fill various committee vacancies. (0801-02, Domagala)
Community Relations – Jerry Biagini, Sally Carter, Betty Feld, Janet Pittinger, and Marjorie Tarter
Election – Bernice Cole, Louise Healy, and Alexis Tjoa
Environmental Management – George Case and Rick Kremer
Golf – Linda Campbell, Cathy Hendrickson, Tom Watson
Lake – Jim Gratteau, Ali Patricia McKeon, and Ray Shepherd
Planning – Gary Eckhardt, Richard Kramer, Diane Marten, and Bruce W. Stanton
Public Safety – Raynal Hammelton, Buzz Hoever, and Judith Ann Scott
Recreation – Jeannie Church, Charlotte Orren, Joseph A. Teborek, and Judy Tennies
Social – Maureen Baker, Nancy Dorfmeier, Sue Carroll, Susan Frank. Rick Kahil, Patricia Queen, and Carol Rigney
Tennis – Kathleen Elmore, Helen Evans, and Sheila Miller
TV – Jack Broomfield
3. The Board will be asked to approve a change to Rule R-6.20.40, Provision 15 that will address procedures for removing trees on Association common property. (0801-03, York/Sullivan/Wolford/Haushalter)
4. The Golf Committee and Golf Superintendent will ask the Board to accept the most recent Golf Course Inspection report, recommendations contained in this report, and the Golf Superintendent’s comments regarding this report and authorize staff to make this report available to the Membership. (0801-04, Golf Committee/
Wolford/Haushalter)
5. The Board will remind the Membership about a program whereby Lake Wildwood residents who are trained tax preparation volunteers assist community residents, who have relatively simple tax returns, with their Federal and State taxes. (0710-03, Haushalter/Orren)
6. The Board will be asked to grant final approval to proposed changes to Rule R-1.70.10 which will include having Project Approval Documents (PAD’s) reviewed by the Finance/Audit, Planning, and Public Works Committees prior to submission to the Board. (0712-08, Haushalter)
7. The Board will be asked to grant final approval to proposed changes to Environmental Management Rule R-6.30.40 that would prohibit smoking on the Clubhouse’s patio area and within 20 feet of all Association building entrances. (0712-09, Chatelain/Haushalter)
8. The Board will be asked to approve modifying the previously approved FY 2007/08 Capital Improvement expenditure from $2,000 to $2,500 for relocating the Clubhouse Manager’s Office. (0801-09, Whiteaker/Haushalter)
Director Springer made the motion, with a second by Director Streseman.
MOTION: That the Board approves the Consent Calendar as amended.
The motion was unanimously carried.
H. OLD BUSINESS – None
I. DISCUSSION
The Finance Manager will brief the Board on the status of implementing the recommendations the Association received from our auditors during the FY 2006/07 annual audit. (0801-06, Whiteaker)
Bob Whiteaker said that the accounts reconciliation has taken place. The new accounting system is in place, and he has organized additional staff training and development regarding the integration of the new software.
J. NEW BUSINESS
The Board will be asked to change the existing Survey Committee to an Ad Hoc Committee, thus enabling Association Members who are members of other committees to also be members of this Ad Hoc Committee and assist the Board with obtaining our Members’ opinions and input on matters that significantly affect our community. (0801-05, Doscher/Haushalter)
Director Doscher made the motion, with a second by Director Valentine.
MOTION: That the Board thanks the Survey Committee for their many contributions throughout the years, disestablishes the committee, and establishes an Ad Hoc Survey Committee.
The motion was unanimously carried.
PUBLIC COMMENT
Ken Towns, Lot 1027, talked about the need for forward tees and that he has volunteers lined up, and the funds, and plans to complete the project as initially budgeted. Director Streseman asked him to present his plan to the Golf Committee.
L. ADJOURNMENT
Director Pack made the motion, with a second by Director Streseman.
MOTION: That the Board adjourn the meeting.
The motion was unanimously carried. The meeting was adjourned at 3:35 p.m.
Respectfully submitted,
Charlotte Orren,
Recording Secretary