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President Domagala called the meeting to order at 2:30 p.m. He welcomed newly elected Board Members Mike Doscher, Linda Pryor, and Bud Springer.

President Marty Domagala; Vice-President Jim Pack; Secretary Bud Springer; Treasurer Pete Maffei; Directors Mike Doscher, Linda Pryor, Don Streseman, and Jack Valentine; General Manager Bill Haushalter; Administrative Assistant Chris Olivas; and Recording Secretary Charlotte Orren.

Director Streseman recommended that under item J.3., changes to Golf Rules, that the items be named J3.a., J3.b and J3.c and voted upon separately. Director Pack recommended that Discussion Item I., Engineering Evaluation of the Clubhouse Structure, be tabled pending review of the Engineers’ Report by the Planning and Public Works Committee.

Director Streseman made the motion, with a second by Director Pryor.

MOTION: That the Board approves the agenda, as modified.

The motion was unanimously carried.

Director Springer made the motion, with a second by Director Streseman.

MOTION: That the Board approve the minutes of the Board of Directors’ Monthly Meeting on July 17, 2007; Board of Directors’ Organizational Meeting on July 28, 2007; Board of Directors’ Executive Sessions on August 2, 2007 to ratify the Internal Dispute Resolution (IDR) Agreement between the Association and Member Shaw; and on August 13, 2007 to address legal matters including the Husbands’ lawsuit.

The motion was unanimously carried.

President Domagala received a letter suggesting the Association remove slash piles. General Manager Haushalter received a letter regarding a personnel matter and another from the County regarding a drainage plan for Wildwood Ridge Phase 2.

REPORTS

1. Treasurer’s Report: Attachment A

2. Secretary’s Report: None. Director Springer said that he will be on the Clubhouse Executive Committee and work on positive variances for Clubhouse operations.

3. President’s Report: President Domagala said that 83% of the Members voted yes on the use of the Facilities Funds to expand the Community Center. He said that the Husbands lawsuit has been settled in principle. When the paper work is completed, the information will be shared with the membership.

President Domagala said that Phase II of the Wildwood Ridge development has been approved and is proceeding through the permit process. They are requesting that we consider annexing them into Lake Wildwood. The Planning Committee is reviewing this concept, and we will need input from the membership.

4. Management Report: Attachment B

5. Committee Reports: Chairs, Attachment C

6. Ad Hoc Committee Reports: Chairs

7. Board Liaison Reports

Jim Gratteau, Liaison to the Nevada County Sanitation District Advisory Committee, said that the sewage plant expansion in Penn Valley is 90% complete. There will be an open house in October.

1. The Board will be asked to consider changing the meeting times for the monthly Board Meetings for the remainder of FY 2007/08 to include more day meetings. (0708-01, Pack)

2. The Board will be asked to approve capitalization of the new accounting software in accordance with current accounting standards and as recommended by our outside audit firm, McClintock Accountancy, Inc. The Board is also asked to approve adding the software to the Replacement Reserve Schedule. (0708-02, Whiteaker/Haushalter)

3. The Board will be asked to approve appointments to fill various committee vacancies. (0708-03, Domagala)

The following appointments were made:

Golf Committee – Ed Lauchner, Voting Member

Lake – Ali McKeon, Voting Member

Public Works –Don Pryor, Voting Member

Recreation Committee – Janet Watson, Voting Member

4. The Board will appoint Board Members as liaisons to each of the Association’s Standing and Ad Hoc Committees. (0708-04, Domagala)

The appointments were as follows:

Community Relations - Don Streseman

Election – Linda Pryor

Environmental – Bud Springer

Finance/Audit – Jack Valentine

Golf – Don Streseman

Lake – Jim Pack

Planning – Mike Doscher

Public Safety – Jack Valentine

Public Works – Jim Pack

Recreation – Mike Doscher

Social – Linda Pryor

Survey – Bud Springer

Tennis – Don Streseman

TV – Linda Pryor

Ad Hoc Architectural – Don Streseman

Community Improvement Review Group – Members: Jim Pack, Don Streseman, and Jack Valentine

Design Review Group – Don Streseman

Clubhouse Executive Team – Bud Springer and Jim Pack

5. The Board will be asked to approve an agreement between Lake Wildwood Association and the Penn Valley Fire District and to rescind a prior agreement regarding the Lake Wildwood/Fire District parking lot. (0707-10, Streseman)

6. The Board wishes to thank the Governing Document Review Group for their hard work in implementing previously approved changes to our Governing Documents, and reducing the costs involved in restating these documents. The Board will also be asked to disestablish the Governing Document Review Group now that this project is completed. (0708-05, Domagala)

7. The Board will be asked to approve this year’s food donation program that will enable Lake Wildwood residents to donate non-perishable food items that will be collected by the Interfaith Food Ministry and distributed to needy families in Nevada County. If approved, the program would be announced via postcard flyers that would be placed in mailboxes. The date the food would be picked up within our community is September 18, 2007. (0708-06, Humberg/Sliakis/Haushalter)

8. The Board will be asked to approve a resolution that will enable our collection agency to represent the Association in Small Claims Court for matters involving the collection of assessments owed the Association. (0708-07, Whiteaker/Haushalter).

Director Streseman made the motion, with a second by Director Pryor.

MOTION: That the Consent Calendar be approved.

The motion was unanimously carried.

1. The Design Review Group will ask the Board to authorize funds for contracts that will provide detailed design and engineering specifications for the new Community Center. (0706-05, Pack/Haushalter)

Director Pack said there are three architects interested in the project. Their responses are due in about two weeks. Steve Moyer will be Project Manager.

Director Pack made the motion, with a second by Director Streseman.

MOTION That the Board authorizes the Design Review Group to select the most qualified architect, issue a contract with this architect, and direct the architect to proceed with developing plans for expanding our Community Center. Funds for this contract would come from Special Assessment dollars.

The motion was unanimously carried.

2. The Public Works Committee and Tennis Committee will brief the Board on its findings regarding the need for installing a French drain on the west side of the North Gate Tennis Courts or obtaining additional engineering studies regarding this issue. (0705-08, Tennis Committee/Public Works Committee/Watson)

Jack McGee of the Tennis Committee said that there is a sizeable crack in the center of Court #4 that was not there a year ago.

Board Members agreed with the recommendations from the Public Works Committee to not take action at this time regarding the installation of a French drain; but to monitor the existing system, and to perform any needed repairs, as required.

1. The Board will discuss major Board objectives for the coming year and solicit Membership input regarding specific objectives to pursue over the next 12 months. (0708-08, Domagala)

Director Domagala made the motion, with a second by Director Valentine.

MOTION: That the Board authorizes the Board President to use the list of goals that were discussed during the August Board Meeting and work with individual Board Members throughout the month to develop a list of goals and promulgate this list to the Membership along with progress reports.

President Domagala said that he would prepare a schedule, and report to the membership and work with committees.

Board Members volunteered for the following areas:

Director Doscher: Master Plan Update and Organizational Development;

Director Pack: Community Center Implementation and Lake;

Director Pryor: Community Relations;

Director Springer: Clubhouse Operations and Community Survey;

Director Streseman: New GM Search, Organizational Development, Communications, and Community Relations;

Director Valentine: New General Manager Search and the Security Plan.

The motion was unanimously carried.

2. The Golf Committee will ask the Board to approve FY 2007/08 Community Improvement Funds not to exceed $8,000 for forward tees on holes #13 and #14. (0708-09, Chilberto/Streseman)

Director Streseman made the motion, with a second by Director Valentine.

MOTION: That the Board approves the attached Project Approval Document for construction of forward tees on holes #13 and #14 and authorizes FY 2007/08 Community Improvement Funds not to exceed $8,000 for this project.

Director Doscher said that this project has been on the drawing board for a long time and it is supported by the Planning Committee.

The motion was unanimously carried.

3. The Board will be asked to approve changes to the following Golf Rules: Rule R-7.10.20 that would extend verification of starting times; Rule R-7.10.55 and R-7-10.60 that would allow the Association to charge tournament fees for both hosted and outside tournaments; and to establish a Golf Master Plan Fund that would include revenues from various sources that would be carried forward to subsequent years. (0708-10, Golf Committee/ Chilberto)

Director Streseman made the motion, with a second by Director Valentine.

MOTION: That the Board approves changes to Golf Rule R-7.10.20, Provision 3.B.1 and 3.B.2 which would allow golfers to request starting times 30 days in advance with verification of starting times seven (7) days in advance. Further the Board directs staff to publish these proposed changes in The Wildwood Independent and bring this agenda item back before the Board for final approval after the required 30 day waiting period has passed.

The motion was unanimously carried.

Director Streseman made the motion, with a second by Director Valentine.

MOTION: That the Board give conceptual approval to the establishment of a Golf Master Plan Fund which would allow the Golf Committee to raise money from a variety of sources and permit the accumulation of these funds which could be carried forward to subsequent accounting periods. These funds would be used for maintenance projects on the golf course. Final approval would be contingent on the establishment of a new rule to be written by the Finance/Audit Committee, approved by our accountant and legal, if required, and presented at a later date.

Director Springer asked whether this was okayed by the Finance/Audit Committee.

Don Hatten replied “Yes,” and that it did meet the criteria of the audit firm. General

Manager Haushalter said that we could get an opinion from our attorney and accountant, bring it back to the Board next month, and then publish the change afterwards.

The motion was unanimously carried.

Director Streseman made the motion, with a second by Director Valentine.

MOTION: That the Board give conceptual approval to changes in Golf Rules R-7.10.55 and R-7.10.60 and the establishment of rules R-7.10.65 and R-7.10.70 which would allow Golf to charge tournament fees for both hosted and outside tournaments and would eliminate the term “Charity Tournaments.” Final approval would be subject to approval of a new rule establishing a Golf Master Plan Fund. These tournaments would be scheduled as afternoon shotguns and held during light play days. Further, during the budget process, the Board will establish the number of allowed tournaments and the associated fees.

Director Streseman said that this would eliminate the term “Charity Tournaments” and allow more organizations the opportunity to play the course. Concerns are for the impact on the golf course and our security system.

Jim Knight said that he has had five requests in the last few months from organizations that want to use the course. Director Valentine questioned whether there were ever any security problems during the Roots and Wings and Music in the Mountains tournaments. There were none.

General Manager Haushalter questioned whether the funds would go to Administration or Golf. Frank Chilberto said they would go towards Golf Maintenance Projects.

Board Members discussed fees and how much to charge each player, ranging from 0 to $45.00. Directors Valentine and Springer said that the fees should be consistent and not discriminatory. Frank Chilberto said that the Board could make a business decision each year as to which group will have a tournament and the fees.

Glenn Orren, Lot #1428, said that we don’t have to use the same non-profit groups each year. The Board could designate them each year. He said that the entire community (not just golfers) pay for the golf course. Revenue from non-profit tournaments is one way that expenses can be shared with everyone.

The motion was carried 6-1, with Director Springer voting nay.

4. The Board will be asked to approve October 15, 2007 as the date the Association commences lowering the lake and FY 2007/08 Replacement Reserve Funds not to exceed $300,000 for this project. This year’s de-silting will be done in the areas of Deer Creek and Hideaway Bay. (0708-11, Thies/Watson/Haushalter)

Director Pack made the motion, with a second by Director Doscher.

MOTION: That the Board directs staff to commence lowering the lake on or about October 15 ^{and authorizes FY 2007/08 Replacement Reserve Funds not to exceed $300,000 for the Association’s annual de-silting project.}

The motion was unanimously carried.

^{5. The Board will be asked to approve FY 2007/08 Replacement Reserve Funds not to exceed $25,500 to replace one patrol vehicle. (0708-12, Findley/Haushalter)}

Director Valentine made the motion, with a second by Director Pryor.

MOTION: That the Board authorizes staff to expend FY 2007/08 Replacement Reserve Funds not to exceed $25,500 to purchase a replacement security vehicle with vehicle striping decals, and a one hundred thousand mile drive-train warranty. If a Mazda or Ford Escape can be obtained for this amount, the Board authorizes staff to make this purchase and not accept the lowest bid which would involve the purchase of a Pontiac or Chevrolet Equinox.

Director Pack made the motion, with a second by Director Pryor, to amend ^{the motion as follows “The Board authorizes staff to make this purchase and to accept the lowest bid which would involve the purchase of a Pontiac or Chevrolet Equinox.”} 

The amended motion was unanimously carried.

^{6. The Board will be asked to approve unbudgeted FY 2007/08 Replacement Reserve Funds not to exceed $7,000 for parts that will repair the Clubhouse trash compactor. (0708-13, Watson/Haushalter)}

Director Pack made the motion, with a second by Director Streseman.

MOTION: That the Board authorizes unbudgeted FY 2007/08 Replacement Reserve Funds not to exceed $7,000 to replace two trash compactor bins and purchase the needed miscellaneous parts to repair mechanical parts in our compactor.

There was a discussion about Replacement Reserves. Don Hatten, Chair, Finance/Audit Committee, said that the bins are not on the Replacement Reserve Schedule.

The motion was unanimously carried.

Director Pack made the motion, with a second by Director Pryor.

MOTION: That the Board includes the trash compactor bins as a line item on the Replacement Reserve Schedule.

The motion was unanimously carried.

^{7. The Board will be asked to approve approximately $25,000 to install rip rap at the base of the spillway. (0708-14, Watson/Haushalter)}

Director Pack made the motion, with a second by Director Springer.

MOTION: That the Board authorizes staff to include $25,000 for rip rap at the base of the spillway along the South wall in the Replacement Reserve funds that will be used this year for de-silting.

The motion was unanimously carried.

General Manager Haushalter said that he had sent an e-mail to the County regarding Wildwood Ridge II’s proposed drainage system. He suggested that we hire a hydraulic engineer, at a cost NTE $5,000, to take a look at the Wildwood Ridge drainage plan and have him give us an opinion about the effectiveness of this plan. Terry Thies of the Lake Committee agreed. General Manager Haushalter suggested that County Board Liaison Marguerite Leipzig meet with the County and our representatives regarding this drainage issue.

President Domagala made the motion, with a second by Director Valentine.

MOTION: That the Board tasks the General Manager to hire a hydraulic engineer at a cost NTE $5,000 from FY 2007/2008 Board Contingency Funds to review the drainage plans for Wildwood Ridge Phases II and III, and to evaluate the county’s requirements.

The motion was unanimously carried.

^{8. The Board will be asked to approve a Project Approval Document (PAD) that addresses improvements in Hideaway Park and FY 2007/08 Community Improvement Funds to fund these projects. (0708-15, Streseman/Eckhardt)}

MOTION: That the Board approves Phase I of the Hideaway Park Project and funding as follows: $6,000 Public Works Operational Funds; $12,000 Replacement Reserve Funds; and $22,000 Community Improvement Funds.

Board members discussed replacing the seawall, docks, and rip rap at Hideaway Park. Tom Hall of the Planning Committee asked whether permit plans have been submitted. Terry Thies of the Lake Committee said that no permits are required from the County for the seawalls. He said that the docks are in poor shape and are not spaced correctly for docking.

Directors Streseman and Pack had concerns about using up a big chunk of the FY 2007/08 Community Improvement Funds. Director Doscher said that there is $50,000 in the Master Plan and parks are part of the plan. Glenn Orren, Commandant of the Yacht Club, said that they could possibly make a donation for some of these improvements.

Don Hatten said that the Finance/Audit Committee suggested taking $6,000 from Public Works Operational Funds, $12,000 from Replacement Reserve Funds, and $22,000 from Community Improvement Funds.

Director Doscher made the motion, with a second by Director Pryor.

MOTION: That the Board approves the expenditure of $6,000 from Public Works Operational Funds, $22,000 from Community Improvement Funds, and $12,000 from Replacement Reserve Funds for replacing the seawall, docks and rip rap at Hideaway Park.

The motion was unanimously carried.

K. PUBLIC COMMENT - None

^{Director Streseman made the motion, with a second by Director Springer.}

MOTION: That the Board adjourn the meeting.

The motion was unanimously carried. The meeting was adjourned at 6:00 p.m.

Respectfully submitted,

Charlotte Orren, Recording Secretary